Running a batch

A batch is a group of students taught together on a schedule, for one fee. It is the model most coaching institutes already run, and the simplest thing to set up on Pedagio.

What you will end up with

A group your students belong to, with a name and a subject.
One price everyone in the batch pays.
A weekly timetable shown to students before they enrol.
Live classes, recordings, attendance and chat, all scoped to that batch.

Set-up is about ten minutes. Only the first two steps are required — everything after that can wait until you need it.

Step 1 — Create the group

1
Open Groups from your admin sidebar and choose Create New Group.
2
Give it a namestudents will recognise on their own dashboard. Use the batch, not the subject alone — “JEE Physics — Morning 2026” beats “Physics” when a student is in three of your batches.
3
Add the subject and a short description. Both appear on the batch page, and the description is where parents look to understand what the batch covers.
4
Set the price. This is the full fee for the batch; installments are configured separately in Step 3.

Step 2 — Set capacity and the timetable

Open the batch settings for the group you just created.

Setting	What it does
Max Capacity	Enrolment closes automatically once this many students join. Leave blank for unlimited.
Days of week	Which days the batch meets. Shown on the course page so students can check the timing fits.
Start time	When the class begins on those days.
Timezone	Defaults to IST. Set this correctly before publishing — students see times in this zone.

Capacity closes enrolment on its own

You do not have to watch the count and close the batch manually. When the last seat fills, Pedagio stops accepting enrolments. Setting a real capacity is also honest scarcity on your course page — students can see how many seats are left.

Step 3 — Offer installments (optional)

A large fee loses students who could pay it in parts. Turn installments on and set a total for each option — 1, 2, 3 or 5 payments — plus the gap in days between them.

Option	Total	Student pays
Full payment	₹10,000	₹10,000 once
2 installments	₹11,000	₹5,500 now, ₹5,500 in 30 days
3 installments	₹12,000	₹4,000 every 30 days

Price the split above the full payment

Splitting a fee means waiting for money and following up on some of it. Setting the installment total higher rewards paying in full, covers the chasing, and is normal practice that parents recognise. Leave an option blank to not offer it.

Once students are enrolled, outstanding installments appear under Dues, with due dates, so you are not tracking who owes what in a notebook.

Step 4 — Get students in

Two ways, and most academies use both:

Invite directly— from the group, enter a student's email. They get a sign-in link and land straight in the batch. Best for students you already teach.
Let them enrol and pay themselves— share your public course page. Students pay online and are added automatically. Best for new enquiries.

You can also invite a parentand link them to a student. Parents get their own view of attendance and progress for their child, and the batch chat is read-only for them — they can follow it but not post.

Step 5 — Run the classes

Schedule a session from the group, then start it when the time comes. If you have connected your own meeting account, the meeting is created for you — see Connecting Zoom.

Students see the next class on their batch page with a countdown, and a Join button when it goes live. After the class, mark attendance from the group; those marks feed each student's attendance percentage and the “needs attention” list you see as the teacher.

Recordings need one decision in advance

Recordings reach Pedagio only if you have connected a meeting provider, and they are only kept permanently if you have connected secure video hosting. Without the second one, Pedagio stores a link to your provider's copy, which expires when they delete it — often around 30 days. Decide before the batch starts, not after: Live session recordings.

What else the batch gives you

Tab	Use it for
Schedule	Upcoming and past sessions; start a class from here.
Members	Who is enrolled; invite students and parents.
Attendance	Mark each session; feeds progress figures.
Resources	Notes, PDFs and links for this batch only.
Recordings	Past classes, visible to this batch alone.
Quizzes	Tests for the batch, with scores per student.
Chat	A conversation for the batch rather than a WhatsApp group.

A sensible order for your first batch

1
Create the group with a name, subject and price.
2
Set the timetable and capacity, checking the timezone.
3
Invite two or three students you already teach, and run one real class.
4
Once that works end to end, share the public page and let new students enrol themselves.

Running one class with students you know surfaces problems — a wrong timezone, a meeting that will not start — while it is still cheap to fix.

Connecting Zoom→